Microsoft Entourage is an email client exclusively developed for Mac OS by Microsoft in 2000. The last version of Entourage was released in the year 2008 and later in 2011 it was replaced by Outlook for Mac OS X. It provides emails, calendars, contacts, notes, tasks etc. Entourage saves single emails in .emlx format and saves the database files in .mbox format. MBOX is a commonly used format to store email messages and it stores emails, contacts, calendars, tasks, notes etc. In this section we would discuss the needs and steps to save Entourage email as PDF.

PDF stands for portable document file and is developed by Adobe systems. It has the .pdf file extension. PDF don’t rely on the software that created it or on any particular operating system or hardware and so it looks the same on any device irrespective of on which it is opened on. It is a document format which is more comfortable in Windows operating system.

User Query: "I would like to archive Entourage emails into a flexible format that doesn’t need entourage to read them. And so I would like to save all my emails in Entourage to PDF format. Is there any reliable solution for the same? I can do this individually by just selecting print on each email and then selecting save as PDF but this is very time consuming."

Need to Save Entourage email as PDF in Mac OS X

• It makes the document secure by rendering a password protection functionality.

In each PDF file, there is a 2D document which includes all fonts, images, text and 2D vector graphics.

To view the entourage emails in documented format.

It can be opened in any operating system.

There are two ways by which you can convert entourage email to PDF

• Either export entourage emails in .emlx format and convert it one by one into PDF.
• Or export entire emails at a time by saving MBOX files directly into PDF file.

The first process would require to manually drag and drop the emails to the required location in the machine and then to convert Entourage email to PDF. The later one cannot be done manually and so users can rely upon trusted expert solutions. This would save a lot of time and effort.

Manual method to Save Entourage Email as PDF

Listed below are the steps to convert entourage email to PDF,

Step 1

Goto Edit menu and Select All

Step 2

Goto File menu, Click Print

Step 3

Click PDF and then click Save as PDF

Step 4

Click Save button

This way you can save entourage email as PDF one by one.

Limitations of Manual Method

• When you need to save thousands of emails, the manual method is not feasible
• Need to export emails one by one and thus is time consuming
• No direct method is provided by entourage for batch email conversion to PDF
• Only a technically sound person can perform this task successfully

Expert Solution

Since the manual method to archive Entourage emails has a couple of limitations that cause hinderence to the effective migration of entourage emails, users can go for automated solutions. Mac MBOX Converter is one such tool which convert Mac MBOX to PDF file format effectively by even providing batch conversion.

Conclusion

Entourage is a personal information manager which allows the users to keep a number of emails related to business or others. You may sometimes require your emails in document format for certain needs. So, in this section we had discussed the various methods to save Entourage email as PDF in a reliable way.